Transparency is a key part of our commitment to protecting your personal data. We recognize the trust you place in StartupFuel when sharing your data, and we take that responsibility seriously. This Privacy Policy is intended to keep you well-informed about how we process and manage your personal data retrieved from the use of this website, startupfuel.be, and how you can reach us to exercise your rights or get answers to questions you may have about our privacy practices.
Who we are
Your personal data is collected and processed by:
Koen Simoens Comm V
Raymond Hyelaan 26, 3090 Overijse
Belgium
Website: https://startupfuel.be
Email: info@startupfuel.be
Personal data we process
Categories
We process personal data that you provide to us and data collected through our website and services, including:
- Identity information: First and last name
- Contact details: Address, phone number, email
- Technical data: IP address, browser type, device type
- Usage data: Website activities, browsing behavior
- Marketing data: Preferences, newsletter subscriptions
- Other information: Data actively provided via forms, correspondence, or support & service requests
Purpose and legal basis for processing
We process personal data only when legally permitted under GDPR. The purposes and legal bases include:
| Purpose | Personal data categories | Legal basis |
|---|---|---|
| Processing and fulfilling contact requests (contact forms, email, phone) | Identity information, contact details | Consent |
| Event registration | Identity information, contact details, other information | Consent |
| Sending newsletters and updates (announcements, website) | Identity information, contact details, marketing data | Consent (non-customers) Legitimate interest (customers) |
| Sales and (targeted) marketing | Identity information, contact details, marketing data | Consent (non-customers) Legitimate interest (customers, prospects) |
| Website analytics and improvement | Usage data, marketing data | Legitimate interest |
Special and/or Sensitive Data
We do not intend to process data from individuals under 16 years old unless authorized by a parent or guardian and we do not intend to process special categories of personal data . If we have inadvertently collected such data, please contact us at info@startupfuel.be for deletion.
Comments
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.
Media
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
Cookies
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
Data retention
We retain personal data no longer than necessary for the purposes outlined above. In function of the processing activity and purpose retention periods will differ:
- Website analytics data: Up to 2 years
- Marketing data: Data processed with your consent is retained as long as your consent is valid and not withdrawn
- Contact inquiries: 1 year unless follow-up is needed
Sharing personal data with third parties
We refrain from disclosing your personal data. We will only share your personal data with third parties when necessary for:
- Contract execution (e.g., payment processing, hosting services)
- Legal compliance (e.g., tax authorities) or responding to a judicial request
- Analytics and marketing (with your consent)
Affiliates
Personal data may be shared with our affiliates where necessary for the performance of our contract or other legitimate business purposes, in compliance with applicable data protection laws.
Service providers
Personal data can be shared with third party service providers to which certain processing activities are outsourced such as cloud or mailing services. To the extent that these third-party service providers act as our processor, they only process your personal data in accordance with our documented instructions and the data processing agreement concluded with them. We collaborate with third-party service providers for website hosting, analytics, marketing, and customer management. These include but are not limited to:
- Hostinger (hostinger.com) – Website hosting
- Google Services (policies.google.com) – Analytics, email, marketing
- LiteSpeed Cache (litespeedtech.com) – Website optimization
- RankMath SEO (rankmath.com) – Search engine optimization
Data transfers
Your personal data may be transferred to third countries or parties outside the European Economic Area (EEA) when shared with our technology partners. These transfers occur, in principle, only in case an adequacy decision applies to this. In other case, transfers are conducted in accordance with applicable data protection laws and safeguards, using legal mechanisms such as Standard Contractual Clauses.
Your rights as a data subject
Depending on the nature of the processing and the legal basis, there are a number of rights available to you to keep control over your personal data:
- Right of access – Obtain a copy of your data and confirmation as to whether we process your personal data
- Right to rectification – Correct inaccurate data or incomplete personal data
- Right to erasure (“right to be forgotten”) – Request data deletion in certain circumstances
- Right to restriction – Limit data processing
- Right to data portability – Request your data in a structured format, commonly used, and machine-readable format
- Right to object – Object to the processing of your personal data based on legitimate interest or direct marketing
- Right to withdraw consent – You may revoke your consent when that is the legal basis for the processing of your data.
To exercise these rights or for more information about how we process your personal data, please contact us via email at info@startupfuel.be.
Complaint and supervisory authority
If you have concerns about the processing of your personal data, please, contact us first at info@startupfuel.be.
If your request is unresolved or you believe we infringe on your data protection rights, you may file a complaint with the Belgian Data Protection Authority (GBA – Gegevensbeschermingsautoriteit):
- Website: www.gegevensbeschermingsautoriteit.be
- Address: Drukpersstraat 35, 1000 Brussels, Belgium
- Phone: +32 (0)2 274 48 00
- Email: contact@apd-gba.be
Privacy Statement changes
We may update this Privacy Statement from time to time to reflect changes in our data processing activities or relevant legislation. Updates are communicated by updating the version of this website, clearly indicating the date when this privacy statement was last updated. You are encouraged to review this Privacy Statement periodically.
Links
Our website startupfuel.be contains links to other websites. Please note that when you click on one of these links, you are moving to another website. We encourage you to read the privacy statements of these linked sites as their policies may differ from ours.